Written by: Guest | Best Company Editorial Team
Last Updated: February 24th, 2020
Guest Post by Mile Živković
Most of us have eight-hour workdays, but not all of us do eight hours of work. In fact, research suggests that the average worker is productive for only about three hours every day. The rest of the time is spent chatting to coworkers, eating, browsing your Instagram feed, taking breaks, or doing whatever else you want that day instead of work.
It seems that despite having more tech and gadgets, as well as the ability to work remotely, we are still struggling with productivity. The good news is that there are plenty of ways to massively increase your productivity since new tools are developed every day to help us achieve more in less time.
Here are a few of those tools, as well as how they can help you become more productive:
ProofHub for task and project management
Let me be completely honest – there are hundreds of project management tools out there and choosing the ideal one is a major pain in the neck. When our team found ProofHub, we knew we made the right decision. This cloud-based PM tool helps us manage all of our tasks with ease, which is not easy with many team members working remotely.
Besides the standard project and task management features, there’s a ton of other functionalities that make it easier to collaborate with your team in the cloud. These include discussions, notes, Gantt charts, reports, time tracking, file management, and many other features that make it easier to work on tasks and communicate in the cloud. Of course, ProofHub integrates with some of your favorite tools, including Google Drive, Outlook, Dropbox and Google Calendar, to make your job even more efficient.
PomoDone to track your time
Do you know how you spend your time at work? Do you have an idea on how much time you lose on coffee breaks, browsing social media, or meetings with your coworkers? Knowing where your time goes is the first step to using it better, and you need a time tracking app to get started.
PomoDone is an easy-to-use app that lets you track your time across different devices, including Mac, Windows, Android, and iOS. You can start tracking your time on your laptop and continue on with your phone, and PomoDone will sync it effortlessly. The basic idea of PomoDone is to use 25-minute intervals of work followed by a 5-minute break, which is otherwise known as the Pomodoro technique. In theory (and my personal testing), it improves productivity, while still giving you ample time to rest and unwind.
My favorite feature is the PomoDone Chrome extension. Not only does it allow you to track your time directly from your browser, but you can also use it to block certain websites that hinder your productivity, such as Facebook, YouTube, or any other place that eats up your time at work.
Chanty for improved communication and collaboration
Communication is one of the most important aspects of work. However, communicating today isn’t as simple as it was 30 or so years ago. There are various ways to get in touch with your teammates, including email, chat, Messenger, project management tools, and many others. Instead, why not use one app that does it all?
Chanty is an AI-based team chat app that lets you communicate using text, audio, and video calls and screen sharing. Using Chanty, you can talk to your team members through your favorite device, including Windows, Mac, Android, and iOS. To make your experience even smoother, there are features such as threaded messages, smart notifications, in-app image and text previews and much more. You can take your productivity one step further by using the embedded project management feature — you can turn messages into tasks and assign them to your teammates.
Lucidchart for visual collaboration
If there’s one tool that I always love recommending to people regardless of their role, it’s Lucidchart. This is an easy-to-use collaboration tool that lets you draw diagrams, workflows, processes and explain complex ideas using simple graphs and images.
Lucidchart comes with a blank slate and a range of elements you can use. These signify processes, stakeholders, and everything else you designate. How does all this help you become more productive? Well, I can’t tell you how much easier it is to show complex ideas through diagrams than words, whether you utter them or write them down. You can share your diagrams with managers or clients and explain what you mean within seconds instead of wondering whether they’re leaving the meeting without understanding what you mean. I’ve personally saved countless hours for myself and my team by using this tool, and I couldn’t recommend it more.
Blogin to create your internal blog easily
Keeping up with what everyone is writing in your team can be difficult at times. Even if you use an app such as Chanty, you can have a hard time finding your most relevant announcements, discussions, and threads. On the other hand, you cannot post these to your public blog. This is where Blogin comes in.
Using this tool, you can create your own internal blog, where you can publish updates, get feedback, create your own company wiki, improve your company culture, and much more. The content is fully secure, and no one outside of your team can access it. If you want an easy-to-use internal blog for your company, this may be the best choice.
The bottom line
With so many ways to pass our time at work, it’s necessary to use a variety of tools to keep our productivity high. These are some of my personal favorites that work really well, whether I’m using them for work, studying, or for some of my personal hobbies. Make sure to try them out as well — you’ll be surprised the difference they make.
Mile Živković is a content writer and work-life balance expert at Chanty — a simple and AI-powered Slack alternative. When Mile isn't busy writing epic posts on productivity, work-life balance and time management for Chanty blog, he's probably driving somewhere. His hobbies include cars (huge fan of Alfa Romeo), photography, and collecting pocket knives. You can catch him on LinkedIn.